Municipal Clerk

The Borough Clerk’s Office is the hub of municipal operations and serves as liaison officer between the governing body and the taxpayers/residents.  The Borough Clerk also serves as liaison between the governing body and the general body of municipal personnel.

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The Borough Clerk as Secretary to the Governing Body:

• Prepares meeting agendas.

• Records official minutes of the governing body.

• Handles incoming and outgoing municipal correspondence.

• Processes, records, files and advertises ordinances.

• Processes, records and files resolutions.

• Processes, records, files and advertises municipal budget.

• Processes, records, files and advertises bids for municipal equipment.

• Administers and records oaths of office.

• Maintains custody of all official records.

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The Borough Clerk as Secretary of the Municipal Corporation:

• Maintains custody of the municipal seal.

• Signs the majority of official documents.

• Attest signatures of municipal officers and officials.

• Processes, records and files all deeds and contracts.

• Maintains receipt of service of legal documents.

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The Borough Clerk as Election Official:

• Registers voters.

• Certifies vacancies existing on the local level.

• Maintains receipt of nominating petitions and certification to the County Clerk of local candidates nominated by petition.

• Exercise quasi-judicial authority in determining the validity of petitions.

• Conducts the drawing for position of candidates on the local ballot (primary).

• Recommends polling places.

• Maintains receipt of election results.

• Certifies to County Clerk persons elected to partisan county committee offices in each election district.

• Canvasses the votes for and certifies election of candidates for local office at the primary and general elections.

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The Borough Clerk as Administrative Official:

• Issues various permits and licenses (liquor, bingo, raffle, solicitors, garage sale, florist, hotel, used car, gasoline pumps, etc.)

• Issues assessment search certificates.

• Handles all types of complaints.

• Furnishes data to public information media.

• Purchases all supplies and equipment.

• Receives and files bonds and insurance policies.

• Directs correspondence and inquiries for action to various municipal departments.

• Handles personnel records and files.

• Provides for records and information management.

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In addition to the statutory duties listed above, the Borough Clerk’s Office also:

• Prepares and processes payroll.

• Prepares the municipal budget.

• Handles all requisitions and issues purchase orders.

• Processes all checks for payment (accounts payable).

• Calculates, processes and issues sewer billing.

• Handles all insurance liability claims.

• Handles all worker’s compensation cases.

• Mayor’s Office – Handles all telephone calls & correspondence, sets up meeting dates and set up & keeps calendar for weddings and grand openings.

• Files quarterly pension reports.

• Processes enrollments, change of beneficiaries, names, retirements, etc. regarding the pension.

• Processes all forms pertaining to employee benefits.

• Processes agreement and follow-up forms pertaining to rental of Community Center.

• Processing requests from all departments or groups to have a particular message put on the marquee(s).

• Keep municipal parking lot car calendar.